Explore unit group

Version:
NOC 2006 Version 1.0

1241 – Secretaries (Except Legal and Medical)

Secretaries perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.

Profile

Index of titles Example job titles

  • Administrative secretary
  • Appointment secretary
  • Church secretary
  • Executive secretary (except legal and medical)
  • Finance secretary
  • Human resources secretary
  • Investors relations secretary
  • Membership secretary
  • Office automation technician
  • Personal secretary
  • Private secretary
  • Recording secretary
  • School secretary
  • Secretary (except legal and medical)
  • Secretary-stenographer
  • Secretary-telephone operator
  • Secretary, church
  • Secretary, membership
  • Secretary, school
  • Social secretary
  • Stenographer
  • Stenotypist-secretary
  • Taxation service secretary
  • Technical secretary
  • Typist-secretary
  • Executive secretary (except legal and medical)
  • Private secretary
  • Secretary (except legal and medical)
  • Technical secretary

Main duties

This group performs some or all of the following duties:

  • Secretaries perform some or all of the following duties:
    • Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from shorthand, machine dictation and handwritten copy using computers
    • Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
    • Schedule and confirm appointments and meetings of employer
    • Order office supplies and maintain inventory
    • Answer telephone and electronic enquiries and relay telephone calls and messages
    • Set up and maintain manual and computerized information filing systems
    • Determine and establish office procedures
    • Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
    • Record and prepare minutes of meetings
    • Arrange travel schedules and make reservations
    • May compile data, statistics and other information and may conduct research
    • May organize conferences
    • May supervise and train other staff in procedures and in use of current software.

Employment requirements

  • Completion of secondary school is usually required.
  • Completion of a one- or two-year college or other program for secretaries or Previous clerical experience is required.

Additional information

    Exclusions

    Breakdown summary

    Broad occupational category
    1 – Business, Finance and Administration Occupations
    Skill level
    B – Occupations usually require college education or apprenticeship training.
    Major group
    12 – Skilled Administrative and Business Occupations
    Minor group
    124 – Secretaries, Recorders and Transcriptionists
    Version
    NOC 2006 Version 1.0