Explore unit group

Version:
NOC 2006 Version 1.0

1413 – Records Management and Filing Clerks

Records management clerks process, code, store and retrieve records and documents and apply retention and disposal schedules according to established policies and procedures. Filing clerks file papers, records, documents and other material according to subject matter or other filing system. Records management and filing clerks are employed throughout the private and public sectors. This unit group also includes health records technicians, who maintain systems for the collection, storage, retrieval and retention of health information. Health records technicians are employed by hospitals, clinics and other health care institutions.

Profile

Index of titles Example job titles

  • Aircraft records clerk
  • Bill sorter
  • Card filer
  • Classification clerk
  • Classification clerk, records
  • Classifier, health records
  • Classifier, records
  • Clerk, aircraft records
  • Clerk, classification
  • Clerk, hospital records
  • Clerk, meter records
  • Clerk, records
  • Clerk, records classification
  • Clerk, records management
  • Clerk, technical records
  • Correspondence filing clerk
  • Cut-pile clerk
  • Documents clerk
  • Drawings filing clerk
  • File and classification clerk
  • File clerk
  • Filing clerk
  • Film filing clerk
  • Fingerprint classifier
  • Fingerprint clerk
  • Health records classifier
  • Health records technician
  • Hospital records clerk
  • Medical records clerk
  • Medical records technician
  • Meter records clerk
  • Microfilm camera operator
  • Microfilm mounter
  • Microfilm records searcher
  • Microfilmer
  • Plate filing clerk
  • Records classification clerk
  • Records classifier
  • Records clerk
  • Records custodian
  • Records filing-system clerk
  • Records management clerk
  • Records managing clerk
  • Records support clerk
  • Technical indexer - records and file management
  • Technical records clerk
  • Technician, medical records
  • Aircraft records clerk
  • File and classification clerk
  • File clerk
  • Health records technician
  • Medical records clerk
  • Microfilm records searcher
  • Records classifier
  • Records clerk
  • Records filing-system clerk
  • Records management clerk
  • Technical records clerk

Main duties

This group performs some or all of the following duties:

  • Records management clerks perform some or all of the following duties:
    • Classify, code, cross-reference, log and store records
    • Maintain indexes for classification systems
    • Operate information retrieval systems and respond to requests for records
    • Review files periodically to ensure they are complete and correctly classified
    • Label files according to retention and disposal schedules and prepare files for disposal
    • Maintain access lists for security classified records
    • Compile statistics and reports on activities within records services.
  • Filing clerks perform some or all of the following duties:
    • Sort material that is to be filed according to particular filing systems
    • File material in drawers, cabinets and storage boxes
    • Locate and remove materials from files when requested
    • Keep records of materials filed and removed.
  • Health records technicians perform some or all of the following duties:
    • Classify, code, cross-reference and store health records and related information
    • Maintain indexes for classification systems
    • Operate information retrieval systems and respond to requests for health record information
    • Prepare medical, social and administrative statistics
    • Apply knowledge of medical terminology, physiology and treatments.

Employment requirements

  • Health records technicians require completion of a two- to three-year college or other program in health records management.
  • Records management clerks and filing clerks usually require completion of secondary school.
  • Records management clerks may require completion of college or other program in records management and usually require experience as a filing clerk.

Additional information

  • Health records technicians are nationally certified and are eligible for employment in all provinces and territories.
  • Progression to supervisory positions is possible with experience.

Exclusions

Breakdown summary

Broad occupational category
1 – Business, Finance and Administration Occupations
Skill level
C – Occupations usually require secondary school and/or occupation-specific training.
Major group
14 – Clerical Occupations
Minor group
141 – Clerical Occupations, General Office Skills
Version
NOC 2006 Version 1.0